Correct Multiple Timesheets

The Mass Correct Timesheets utility enables administrators or supervisors to make changes to charge codes on multiple timesheets at one time, as long as those timesheets are all for the same timesheet period.

To make a correction in multiple timesheets, do the following:

1. On the Time Entry menu, click Time Utilities > Mass Correct Timesheets.
2. Click to select the Costpoint company.
3. In Function, click to select functional roles.
   Attention: For details, see the Mass Correct Timesheets Screen.
4. From the Group drop-down, select from the following options:

   • All - Choose this option to include all groups assigned to the functional role in the inquiry.

   • Selected - Choose this option if you want to include only selected groups in the inquiry. Use the Select Employee Groups subtask to select the groups you want to include.

5. In Timesheet Schedule, enter the timesheet schedule assigned to the employees for whom you are correcting timesheets.
6. In Year, click to select the year in which the timesheets to be corrected are dated.
7. You can also enter an employee's last name or partial last name in Last Name.
   Attention: For details, see the Mass Correct Timesheets Screen.
8. In the From column of the UDTs to Connect grid, enter the charge codes necessary to identify the timesheet lines for which you want to change codes.
   Attention: For details, see the Mass Correct Timesheets Screen.
9. In the To column of the UDTs to Connect grid, specify the new charge codes with which you want the utility to replace the current codes.
   Attention: For details, see the Mass Correct Timesheets Screen.
10. Click to display, in Results, a list of the timesheet lines that will be changed, based on the parameters you have entered.
11. Review the timesheet lines shown in Results.
12. If you want to preview or print the Mass Correct Timesheet report to review the pending changes, click Preview/Print.
13. If Results contains the correct timesheet lines, continue with the next step.

    If the list contains lines that you do not want to change, change your selection parameters accordingly and repeat steps 10-12.

14. Click Print/Process to correct the timesheets.
15. If you want to notify employees that corrected timesheets are awaiting their signatures, you can use the Change Time Sheet Status inquiry screen. Click Timesheets Reports/Inquiries > Timesheet Status on the Time Entry menu to open that screen.